At Avalon Beach House Preschool, we are committed to protecting the privacy of our website visitors, families, and community. This Privacy Policy outlines how we collect, use, store, and disclose your personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).
1. Personal Information We Collect
We may collect personal information including (but not limited to):
- Parent/guardian names and contact details (address, phone, email)
- Child’s name, date of birth, and relevant health or educational details
- Emergency contact information
- Records of your child’s attendance and developmental progress
- Information provided via forms, online enquiries, or other communications
- Consent for the use of photographs and media
2. How We Collect Information
Personal information is collected directly from you when you:
- Enrol your child or submit an enquiry
- Fill out forms on our website or in person
- Communicate with us by email, phone, or in person
3. How We Use Your Information
We use your information to:
- Process enrolments and manage student records
- Communicate with you regarding your child’s care and educational needs
- Manage parent-teacher communication and meetings
- Seek and manage consent for the use of photographs, videos, and other media
- Meet our legal and regulatory obligations, including reporting to government authorities
- Inform you about news, events, and updates relevant to our preschool
4. Disclosure of Personal Information
We do not share your personal information with third parties without your express consent, except where:
- Required by Law: Where we are required to do so by a court order or government authority.
- Trusted Service Providers: We may share information with trusted third-party service providers who assist us in operating our preschool and website. These services may include our student management software, accounting systems, and website hosting. We ensure these providers are also required to keep your information confidential and handle it in accordance with the APPs.
- Emergency Situations: In cases of medical emergency, we may share relevant details with emergency services or medical professionals.
5. Data Security and Retention
We take reasonable steps to protect your information from loss, misuse, or unauthorised access. Our website uses secure protocols, and all physical and digital information is protected by industry-standard security measures. We have procedures in place to respond to and manage data breaches in line with the Notifiable Data Breaches (NDB) scheme.
We will retain your personal information for the period required by law and for our operational needs. Once it is no longer required, we will take reasonable steps to securely destroy or de-identify the information.
6. Access and Correction
You have a right to access and request the correction of your personal information. Please contact us at the details below if you wish to update or access your details. We will process your request within a reasonable timeframe.
7. Cookies and Online Data
Our website uses cookies to improve user experience and for website analytics. These cookies do not personally identify users but help us understand website traffic and improve our services. You can manage your cookie preferences through your browser settings.
8. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The latest version will always be posted on our website.
Contact Us
For any questions about this Privacy Policy, our handling of your personal information, or to request access to your information, please contact us at:
Email: centremanager@avalonbhpreschool.com
Phone: (02) 9918 2558
Address: 50 Old Barrenjoey Road, Avalon Beach NSW 2107
